Information Security Policy

Last Updated: 4/30/24

V12 Marketing - Artificial Intelligence Marketing

1. Purpose

This Information Security Policy outlines V12 Marketing’s commitment to protecting organizational and client data from any threats, unauthorized access, or data breaches. Our objective is to ensure the integrity, confidentiality, and availability of all physical and electronic information assets.

2. Scope

This policy applies to all employees, contractors, and third-party service providers of V12 Marketing who have access to the organizational information systems or data.

3. Information Security Objectives

  • Confidentiality: Ensuring that information is accessible only to those authorized to have access.
  • Integrity: Safeguarding the accuracy and completeness of information and processing methods.
  • Availability: Ensuring that authorized users have access to information and associated assets when required.

4. Policy Framework

  • Data Classification: All data must be classified into sensitivity categories (e.g., Public, Internal, Confidential, and Highly Confidential). Each category has specific security measures and handling protocols.
  • Access Control: Access to information shall be restricted based on the ‘need to know’ and least privilege principles. Authorization for access is tightly managed and monitored.
  • Encryption: Data stored on any mobile device or transmitted over public or wireless networks must be encrypted to ensure its security.
  • Physical Security: Physical security measures are implemented to prevent unauthorized access, damage, and interference to the organization’s information and information processing facilities.
  • Incident Management: All employees must immediately report any suspected security breaches or incidents. A defined incident response plan will be activated to manage and mitigate risks.
  • Employee Training: All employees will receive regular training on the importance of information security, secure working practices, and their specific roles and responsibilities.
  • Network Security: Measures are in place to protect data in networks and to protect the supporting infrastructure from unauthorized access.
  • Regular Audits: Regular audits will be conducted to ensure compliance with this policy and to evaluate the effectiveness of the implemented security measures.

5. Compliance

All employees, contractors, and third-party users of information systems shall comply with this policy. Any breach of information security policies may result in disciplinary action and, where applicable, legal action.

6. Review and Improvement

This policy will be reviewed annually or in response to significant organizational changes, technological updates, or any major security incidents to ensure its continued suitability, adequacy, and effectiveness.